If a College official is requesting reimbursement for the purchase of meals for guests, he/she must have been present when the meal was purchased or refreshments occurred.
A Check Request form must be submitted for each meal or event. A description of the event and a statement of purpose must be included on the form together with original receipts. Credit card receipts will be accepted as documentation for reimbursement if itemized charges appear on the receipt.
Check Request forms should be processed through normal channels and account code 74980 will be used on each check request for food purchases.
The department head is
responsible for insuring the reasonableness of the meal costs and the legitimacy of the
business purpose. Any purchase of at least $2,000.00 must have at least three written or
telephone bids and have a purchase order issued by the College Purchasing Office.